1. Who we are and how to contact us

This privacy policy explains how Supergreen Innovations Oy processes personal data related to recruitment. If you apply for a position or we contact you about a job opportunity, your data will be handled as described here.

If you have questions or wish to exercise your rights, please contact us at: recruitment@gosupergreen.com

2. What personal data we collect and why

We collect and process personal data to evaluate candidates and manage recruitment activities. The data we process includes:

Data you provide:

• Name and contact details (e.g. email, phone)
   

• CV, cover letter, and other application materials
   

• Possible links to profiles or portfolios (e.g. LinkedIn, GitHub)
   

• Information about the role applied for and your motivation
   

Data we might collect or generate:

• Internal notes from interviews and evaluations
   

• Communication between you and Supergreen
   

• References (if you provide them)
   

• Information from public professional profiles (e.g. LinkedIn)
   

We process this data based on our legitimate interest to recruit and evaluate candidates, and where applicable, on your consent (for example, to keep your application for future opportunities).

3. AI-assisted recruitment tools

We may use AI-assisted tools to support parts of our recruitment process. These tools can help us organize and review applications, identify relevant experience, or summarize candidate information based on predefined role criteria.
All hiring decisions are made by our human recruitment team — AI tools may be used only as supportive aids to improve efficiency and consistency, never as the sole basis for a decision.

4. How we store and process your data

Your personal data is handled by Supergreen’s recruitment team, who are responsible for reviewing and managing applications in a secure and confidential manner.

All recruitment data is processed and stored within Google Workspace, which we use for email, file storage, calendar management and document management for recruitment purposes.

Whenever data is transferred outside the EU/EEA (for example, due to Google’s infrastructure), we rely on the EU–US Data Privacy Framework and Standard Contractual Clauses to ensure your data remains protected.

5. How long we keep your data

We store your application data for up to 12 months after the recruitment process ends, unless:

• You are hired (in which case your data moves into our HR systems), or
   

• You consent to us keeping your information for future roles.
   

After that, your data will be securely deleted.

6. Your rights

You have the right to:

• Access your personal data
   

• Correct or update your data
   

• Request deletion of your data
   

• Restrict or object to processing
   

• Withdraw your consent (where applicable)
   

To exercise any of these rights, please contact recruitment@gosupergreen.com.

7. Updates to this policy

We may update this policy from time to time. The latest version will always be available on our page.